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Remote Desk

AI Meetings

The meeting ends. The minutes write themselves.

Record the meeting, and once it ends you get a transcript and AI minutes that turn talk into a summary, decisions, action items with owners, and chapters. Filed in your Drive, and open to anyone who can open the recording.

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Off by default · started by someone in the room · everyone there sees it

The flow
  1. Meet
  2. Capture
  3. Act

Capture

Talk becomes a summary, not a to-do for later

After the meeting, the recording is transcribed and the AI writes the minutes: a summary, the decisions made, the action items with their owners, and chapters to jump to.

Transcript

  1. Amara O.00:11Can we ship the new onboarding flow this Friday?
  2. Arjun R.00:24Backend's ready, I'll flip the feature flag today.
  3. Lucía M.00:39I'll write the launch announcement and schedule it for Friday morning.
  4. Amara O.00:52Great, I'll let the rest of the team know after this call.

AI summary

Decisions
  • New onboarding flow ships Friday.
Action items
  • Flip the onboarding feature flag · Arjun · Today
  • Write and schedule the launch announcement · Lucía · Fri

Act

Action items become tasks, not memories

The minutes list every action item with its owner and due date, when someone said them, and the board they belong on is in the same workspace. Putting them there is a minute's work, not a memory exercise.

  • ActionFlip the onboarding feature flag
  • ActionWrite and schedule launch announcement

  • Flip the onboarding feature flag

    To do
    Arjun R.Due Today

  • Write and schedule launch announcement

    To do
    Lucía M.Due Fri
  • See the built-in task board

Recordings

Record the room, not your conscience

Start a recording and everyone in the room is told at once, with the option to leave, and a recording indicator stays up until it stops. The recording captures the room's audio, the cameras that are on, and any screen share, and it plays back only for the people who were there, the meeting's invitees, and whoever it is shared with.

  • Off by default, started by someone in the room
  • Everyone in the room is told, and can leave
  • People who manage meetings can delete any recording

Transcripts

The whole conversation, in writing, after the meeting

After the meeting you get a transcript of the recording, labelled by speaker and timestamped. Anyone who missed it catches up by reading, not by asking, and can search the transcript while they replay the meeting.

  • Speaker labels and timestamps
  • Search the transcript as you replay
  • Made from a recording, so never silent

In your Drive

Filed for you, with the same access as the recording

When the minutes are ready they are filed in the Drive of whoever owns the recording, under Meetings, as Markdown and as a Word document, next to the transcript. Anyone else who can open the recording can add a copy to their own Drive.

  • Minutes (Markdown and Word) and transcript filed automatically
  • Add to my Drive for anyone else who can open the recording
  • Access always follows the recording
More on AI files

Ask the AI

What did we decide yesterday?

Ask the AI Workspace, Deskly or an AI employee in a direct message, and it reads the transcripts and minutes you have access to. It is the quick way to settle a question without opening the recording.

  • Works from the AI Workspace, Deskly or an AI employee DM
  • Reads only the meetings you can open
  • Answers from the minutes and the transcript
Meet Deskly

  • Off until someone starts it

    Nothing records by default. Someone in the room has to start it, and it stops on its own when the room empties.

  • Visible to everyone

    While a recording runs, the room and the people in it carry a recording indicator, in every view of the office.

  • Encrypted in transit

    Calls run over WebRTC, which encrypts all audio and video between each browser and the media server.

Related

Works with the rest of the office

Browse all capabilities

Screen Recording

Server-side room capture

Record the room's audio and screen share server-side, so the capture survives anyone closing a laptop. Any occupant can start it, any occupant can stop it, and it ends when the room empties.

Learn more about Screen Recording

Scheduling

Calendars that know the floor

Schedule a meeting in a room on your floor, invite people, collect RSVPs and send reminders. When it starts, join takes you straight to a seat in that room.

Learn more about Scheduling

Task Management

Boards, owners, and due dates

Boards, lists, assignees, due dates, links between items, and activity history, in the same workspace as the meetings where the work gets decided.

Learn more about Task Management

AI Workspace

One chat, the right kind of answer

One chat that picks the right kind of answer for each message: a reply, a side-by-side model comparison, a multi-step pipeline, or an image. Attach documents and PDFs, dictate your prompt, and pin a model when you want one.

Learn more about AI Workspace

FAQ

Questions about AI meetings

Something else on your mind? Write to hello@thehivez.com.

Is anything recorded without people knowing?

No. Nothing is recorded until someone in the room starts a recording. Everyone in the room is told the moment it starts, and so is anyone who walks in while it runs, with the option to leave the room. A recording indicator stays on screen until it stops. Transcripts and minutes are only ever made from a recording.

Where do recordings and transcripts live?

Recordings are kept in Remote Desk's cloud storage, or on your own servers when you self-host. They play back only for the people who were in the meeting, its organiser and invitees, anyone the recording is shared with, and people who manage meetings. The transcript and minutes are stored with the recording, and everything is kept until someone who manages meetings deletes it. Copies of the minutes and the transcript are also filed in the Drive of whoever owns the recording.

Where do the minutes end up?

In the recording owner's Drive, under Meetings: the minutes as Markdown and as a Word document, plus the transcript, filed automatically. Anyone else who can open the recording sees an Add to my Drive button to keep their own copy. Access always follows the recording, so nobody gains access to a meeting they could not open before.

Can I ask the AI what was decided?

Yes. Ask in the AI Workspace, in Deskly, or in a direct message with an AI employee, for example what did we decide yesterday, and it reads the transcripts and minutes you have access to. Meetings you cannot open are not read.

Is meeting content used to train AI models?

Remote Desk does not train AI models on your meetings. To make the transcript and minutes, the recording's audio is sent to a speech-to-text provider and the transcript to an AI model provider, the ones the service is configured with. When you self-host, you choose those providers.

What languages does transcription support?

Transcription handles several languages, and the minutes are written in one language for the whole team. Tell us which languages your team speaks and we will tell you how well they are covered today.

Can I change or delete the AI's notes?

The minutes are a draft: anyone who can open the recording can have them written again, and people who manage meetings can delete a recording along with its transcript and minutes. Anything you put on your board is an ordinary task, yours to edit. The AI drafts, humans decide.

Stop taking notes. Start keeping decisions.

Record your next standup, read the minutes afterwards, and ask the AI what was decided.